Medical store billing software. Track batches. Catch expiry. File GST.

• Getting Started

  What exactly is medical store billing software?

  Medical store billing software is pharmacy-specific software that runs counter billing, batch numbers, expiry dates, prescription records, distributor accounts and GST returns from one place. Unlike a generic retail tool, it understands FEFO rotation — selling the earliest-expiring batch first — and stores the HSN-linked GST slab against each medicine. It keeps the batch-to-buyer trail that drug-licence compliance requires, so a sale made six months ago is searchable in seconds. For an Indian chemist, that means fewer expiry write-offs, cleaner GSTR-1 and GSTR-3B filing, and an audit trail ready before an inspector asks. In short, it replaces three or four registers with one screen.

• Getting Started

  I run a single-counter shop — is this even for me?

  Especially for you. A pharmacy chain has accountants and managers to catch mistakes; a solo owner does billing, stock, GST and distributor payments alone, usually between customers. That is exactly where the quiet, expensive errors happen — a strip that expired on the shelf, the wrong GST slab on forty invoices, an input tax credit missed at month-end. One system that handles all of it means the software remembers what you can't watch every hour. Accountune is priced and built for the single-counter chemist: setup takes about thirty minutes, the screens use plain language, and most owners bill their first customer the same day they sign up.

• Getting Started

  Do I need accounting knowledge to use it?

  No accounting background is needed. If you can use WhatsApp, you can use Accountune. The screens use plain language — no debit-credit jargon, no chart-of-accounts setup, no IT support to install anything. You add your medicines with their HSN and GST slab once, and from then on every invoice fills in the right rate, captures input tax credit on purchases, and updates stock automatically. GSTR-1 and GSTR-3B are prepared in the background from your daily billing. Most owners create their first GST invoice within fifteen minutes of signing up, and your CA can log in remotely to handle the technical filing side.

• Getting Started

  How long does setup take?

  About thirty minutes for a typical single-counter shop. You enter your GSTIN and drug licence number, add your medicine master with HSN codes and GST slabs, then add distributors and credit customers with their credit periods. Our team helps with this free, and you can import an existing medicine list from Excel or Marg rather than typing it again. After setup, invoices auto-fill the correct rate, purchases capture input tax credit, batches record on arrival, and expiry alerts start running on their own. There is nothing to install — it works in a browser or app — so most stores are billing real customers the same day they start.

• Getting Started

  How fast is billing at the counter?

  Around thirty seconds for a simple bill and forty-five to sixty seconds for a multi-item sale. You type a few letters of the medicine name and the price, batch, expiry and GST rate pre-fill instantly; add the quantity and the bill is ready. FEFO picks the correct batch for you, so staff don't hunt the shelf. During morning prescription rush and evening walk-ins, that speed keeps a queue moving instead of sending a customer to the shop next door. The finished bill can go to the customer's WhatsApp in one tap, and payment by cash, UPI, card or credit is recorded against the same invoice.

• Batch & Expiry

  How does batch tracking work?

  Each purchase records the batch number, manufacturing date, expiry date and purchase price as the stock comes in. Billing then follows First Expiry First Out automatically, so the earliest-expiring batch sells first and your stock rotates the way it should. Every unit you sell traces back to the exact purchase invoice it came from, which is precisely what a drug inspector asks for when checking the trail of a scheduled medicine. You can look up any batch by medicine, date or distributor in seconds. Because the batch detail is captured at purchase, there is no extra step at the counter — the software handles rotation while staff just bill.

• Batch & Expiry

  How do expiry alerts work?

  You set a window — 30, 60 or 90 days — and Accountune notifies you as any batch approaches its expiry date, while there is still time to act. That means you can return the stock to the distributor, push a near-expiry sale, or simply stop reordering that item before it becomes a write-off discovered during billing. Manual tracking fails because nobody checks every batch every week; by the time someone notices, the loss has already happened. The alerts run in the background and surface on your dashboard, so the date does the remembering. Most stores that switch on alerts see expiry losses drop sharply within the first month.

• Batch & Expiry

  Can I search medicines by salt or generic name?

  Yes. Type a salt or composition such as “Paracetamol 500mg” and every matching brand in your stock appears at once — Crocin, Calpol, Metacin and any others you carry. During a prescription rush this lets staff find the right strip or offer a generic alternative in seconds, without walking the shelf while a queue waits. The search works across your whole inventory, not just one brand list, so a new staff member can serve confidently from day one. It also helps when a particular brand is out of stock and you need to suggest an equivalent fast, keeping the sale and the customer in your shop.

• Batch & Expiry

  Medicines come in boxes, strips and loose tablets — does it handle unit conversion?

  Yes. You configure the purchase unit and the sale unit once for each item — for example, you buy a box of ten strips but sell by the strip, or buy a strip and sell loose tablets. From then on stock and pricing calculate correctly on their own, so a box bought and strips sold never leave you with a month-end discrepancy. This is a common headache in pharmacies where the same medicine is purchased and dispensed in different units. Accountune keeps the conversion ratio behind the scenes, so the quantity on hand and the value of stock always reconcile without manual maths.

• Schedule H & Compliance

  How does prescription management work for scheduled drugs?

  You attach a scanned prescription to the sale invoice at billing — capturing the doctor, patient and date — and it is saved with that sale, searchable later by customer, medicine or date. Under the Drugs and Cosmetics Rules, Schedule H and H1 medicines need a traceable record of who bought what and when, and “it's in the back register” is not an answer that survives a licence renewal. With the prescription tied to the invoice and the batch, the full trail is ready in seconds when a licensing officer asks or a customer questions a sale months later. There is no separate paper folder to lose or refile.

• Schedule H & Compliance

  What GST rate applies to medicines now?

  After the GST 2.0 reform that took effect on 22 September 2025, the old 12% slab for medicines was removed. Most medicines now sit at 5%, thirty-six life-saving drugs were made nil-rated (0%), and certain devices and items fall at 18%. The change came out of the GST Council's 56th meeting on 3–4 September 2025, and CBIC clarified that stock already labelled before that date did not need re-labelling. At the counter a pharmacy still juggles three buckets — 5%, nil and 18% — so Accountune stores the correct HSN and slab against each medicine once, and every future invoice applies it automatically without you checking the rate each time.

• Schedule H & Compliance

  Does it handle GST-exempt and nil-rated medicines?

  Yes. Nil-rated and exempt medicines are flagged when you add them and are shown separately in your GST reports as exempt or nil-rated sales, so your returns reflect the right figures without manual sorting at month-end. This matters after the GST 2.0 reform, because thirty-six life-saving drugs moved to nil-rated and mixing them with 5% stock is a common filing error. Accountune keeps the slab tied to each medicine's HSN code, so a nil-rated strip never gets taxed by mistake and your GSTR-1 separates taxable, exempt and nil-rated supply on its own, ready for your CA.

• Schedule H & Compliance

  What if medicines arrive before the distributor's invoice?

  This happens often, and Accountune handles it with a temporary Goods Received Note. You create a GRN with what physically arrived, the stock is added immediately so you can bill the same day, and the input tax credit is left pending. When the distributor's invoice reaches you, you update the GRN against it and the ITC is captured at that point — with no double entry and no stock discrepancy. This keeps your shelf and your system in agreement even when paperwork lags behind delivery, which is the usual cause of month-end mismatches between physical and recorded stock.

• Billing, GST & Payments

  How are distributor accounts and dues tracked?

  Every purchase is recorded on arrival with its batch, expiry and invoice reference, and the credit period you agreed with that distributor. Outstanding per distributor then shows in one tap, with due dates, so a forgotten payment never freezes your supply in the middle of a week. You can see at a glance who you owe, how much and by when, instead of keeping it in your head or a separate diary. When you make a payment it adjusts against the right invoices automatically. For a busy chemist juggling several distributors, this turns a memory task into a number you can read off the screen.

• Billing, GST & Payments

  Can I send bills on WhatsApp and take UPI, card or credit?

  Yes. One tap sends the bill as a PDF straight to the customer's WhatsApp, which most customers prefer to a paper slip they'll lose. Payment can be cash, UPI, card or credit — all are supported at the counter. Credit customers, including clinics and monthly-billing hospitals, get a running ledger so you always know the outstanding, and you can send WhatsApp payment reminders and monthly statements without a separate udhaar register. Because the bill, the payment mode and the ledger update together, your day's collection and your receivables stay accurate without any end-of-day reconciliation by hand.

• Billing, GST & Payments

  Can I generate GSTR-1 and GSTR-3B?

  Yes — both are auto-prepared from your daily billing in a portal-ready format, with HSN codes, tax splits and invoice numbers already handled. You don't rebuild them at month-end; they assemble themselves as you bill through the month. Your CA can log in remotely with read-only access and download exactly what they need, which ends the Sunday-before-the-11th scramble of sharing files on WhatsApp. Higher plans add GSTR-2B reconciliation so you can match your purchases against what suppliers have filed and claim the right input tax credit. For most chemists this turns GST filing from a monthly panic into a review-and-submit task.

• Pricing, Security & Migration

  Which is the best medical store billing software in India for small pharmacies?

  For single-counter chemists, Accountune is built for exactly this case — batch inventory, expiry alerts, WhatsApp billing, GST 2.0 compliance and distributor accounts, all from ₹799 per year with every medical feature included. Marg ERP is well-known and strong for large distributors, but it runs on a Windows desktop and costs a one-time licence of ₹8,100–₹25,200 plus annual AMC. myBillBook is cheaper at entry but lacks the batch-wise stock and expiry control a pharmacy needs every day. The honest answer depends on size: a solo or 2–5 staff chemist is best served by cloud software with expiry alerts on by default, while a multi-godown distributor may still prefer a heavy desktop ERP.

• Pricing, Security & Migration

  How much does it cost and is there a free trial?

  Accountune starts at ₹799 per year with every medical feature included — batch tracking, expiry alerts, WhatsApp billing and GST reports — with no AMC and no setup fee. Growth is ₹1,849 per year, adding e-invoicing, e-way bills, GSTR-2B reconciliation and CA remote access; Pro is ₹4,490 per year for multi-branch stores. By comparison, Marg is a one-time licence of ₹8,100–₹25,200 plus annual AMC and needs a Windows desktop. There is a full free trial with no credit card — you sign up with a phone number or email — and a 7-day money-back guarantee. Most owners bill their first real customer the same day they start.

• Pricing, Security & Migration

  Is my data safe, and can I switch from Marg without losing it?

  Your data sits on AWS India servers (Mumbai) with 256-bit AES encryption, ISO 27001-certified data centres and hourly automatic backups, so a lost or stolen shop computer never means lost records. Switching from Marg, Tally or Excel is free and usually done within a weekend: you export your medicine master, customers, distributors and opening stock, our team helps import it, and you carry forward opening balances accurately. Your CA keeps receiving GSTR reports in the same format, so nothing changes on their end. You can run both systems in parallel during the transition if you prefer, and there is a no-data-loss guarantee on every migration.

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