Why does ₹X lakh outstanding keep you up at night?
A bill register stores invoices but never tells you who is overdue, by how many days, and whether anyone has chased them.
~20% of dues past 60 daysWholesale GST Billing Software · India 2026
GST Billing Software for Wholesalers. Bulk Bills, Per-Buyer Pricing, Auto E-Way Bill.
Built for distributors who run 100+ line-item invoices, juggle dealer–distributor–retailer rates, and chase payments across states. One app handles bulk billing, per-customer price lists, e-way bills and outstanding dues. From ₹799/year. Free trial, no credit card.
- Per-buyer price tiers applied automatically
- Outstanding-dues dashboard with WhatsApp reminders
- Auto e-way bill on dispatches above ₹50,000
- IGST switches itself for inter-state buyers
- Cloud backup · multi-device · multi-GSTIN
Free trial, no credit card · Free migration · Multi-GSTIN
- From ₹799/year
- 12,000+ businesses
- Bulk bills in minutes
- GST-ready since 2017
- 4.9/5 rating
- 12,000+ businesses
- Bulk bills in minutes
- GST-ready since 2017
Accountune research · 2026
What manual billing is actually costing wholesalers
- ~20%of receivables drift past 60 days — asked for too late, some get written off as “market mein hota hai”.Accountune wholesale onboardings
- 30+ minto type a 100-line bulk order by hand, per invoice — multiplied across a day.Accountune wholesale onboardings
- ₹50,000dispatch value above which an e-way bill is mandatory — i.e. most wholesale dispatches.CBIC e-way bill rules
- ₹5 croreAATO at which e-invoicing / IRN became mandatory (since 1 Aug 2023) — a missing IRN costs your buyer their ITC.CBIC Notification 10/2023
e-way bill mandatory above ₹50,000 (CBIC); e-invoice / IRN mandatory since 1 August 2023 for businesses whose AATO crossed ₹5 crore in any FY since 2017-18 (CBIC Notification 10/2023); businesses with AATO ≥ ₹10 crore must report invoices to the IRP within 30 days of issue, effective 1 April 2025 (gst.gov.in).
In short
What is GST billing software for wholesalers?
GST billing software for wholesalers is a cloud tool that handles high-volume B2B invoicing for distributors and bulk traders. It applies per-customer price tiers automatically, tracks outstanding dues and credit limits per buyer, switches CGST+SGST to IGST for inter-state sales, and generates e-way bills on dispatches above ₹50,000. Indian wholesalers use it to bill 100+ line-item orders, reconcile payments across many dealers, and file GSTR-1 without re-keying data.
Understanding wholesale billing
What makes a wholesale business different — and why generic billing software fails
A distributor's billing problem is not a retailer's. A retailer rings up walk-ins at one price. A distributor sells the same SKU to a dealer, a sub-distributor and a retailer at three different rates — often on 30/60/90-day credit, and frequently across state lines where the tax becomes IGST instead of CGST + SGST. Generic retail software assumes one price, one counter, one state. That assumption breaks on a distributor's first bulk invoice.
Per-buyer price tiers, and credit as a business model. Dealer price, sub-distributor price, retailer price — set once, tagged per buyer, applied automatically the moment you pick the customer. Most wholesale sales are on credit, so you need a limit per party and one ageing view of every due — not just stored invoices. Software that can't answer “who is overdue, since when, by how much” solves the wrong half of the problem.
Inter-state sales mean IGST, automatically. Bill a buyer in another state and the tax must flip from CGST+SGST to IGST on its own, by reading the buyer's state. Manual tax toggles produce wrong-tax invoices you later have to reverse.
Compliance lands harder on B2B volume (the 2026 layer). e-Invoicing (IRN) is mandatory since 1 August 2023 for any business whose AATO crossed ₹5 crore in any FY since 2017-18 — a missing IRN means your buyer loses Input Tax Credit. Businesses with AATO ≥ ₹10 crore must report each invoice to the IRP within 30 days (since 1 April 2025). e-Way bills are required for goods movement above ₹50,000. And the GST rate reset of 22 September 2025 abolished the 12% and 28% slabs (most 12% → 5%, most 28% → 18%) and added a 40% sin/luxury rate — old rates in your item master repeat the same wrong tax across 100 lines.
Multi-unit, multi-godown, multi-GSTIN is the norm. Cartons that stock as pieces (1 carton = 24 pieces), stock split across godowns, and more than one GSTIN across states — all run from one login or not at all.
Entities covered on this page
- AATO
- IRP
- IRN
- ITC
- IGST
- CGST
- SGST
- e-way bill
- GSTR-1
- GSTR-3B
- HSN code
- CBIC
5 distribution failures Accountune fixes
The daily billing failures that are quietly draining your distribution
These are not hypothetical. They happen in small businesses across India every month — and each one quietly costs money or hours.
Problem 01 Accountune fix One outstanding-dues dashboard
Every buyer's balance and how many days old it is, on one screen. WhatsApp/SMS reminders go out automatically — no manual calling.
Riya (Mumbai): 80% fewer missing paymentsProblem 02 Why does a 100-item bill eat half an hour?
Typing a 100-line bulk order by hand can take 30+ minutes per invoice — multiplied across a day of orders.
30+ min per bulk billAccountune fix Import the order or reuse a template
Import the full order from Excel, or reuse a saved template for a repeat buyer. A 100-line invoice is ready in minutes — no re-keying.
Minutes, not half an hourProblem 03 Why is every ₹50,000+ dispatch a second job?
Switching to a separate government portal for the e-way bill on every large dispatch doubles the work at dispatch time.
Portal-hopping on every dispatchAccountune fix E-way bill from inside the invoice
Enter transport details once and the e-way bill generates inside the invoice — no switching to a separate portal. Dispatch and compliance in one step.
Dispatch + compliance in one stepProblem 04 Why does staff keep billing the wrong rate?
With dealer, sub-distributor and retailer rates on the same SKU, a single global price plus manual overrides leaks margin the day a new staffer bills.
Silent margin leakageAccountune fix Each buyer tagged to a price tier
The correct rate applies the moment you pick the customer — zero manual calculation, no margin leak.
Right rate, every invoiceProblem 05 Why is inter-state billing a tax minefield?
Manual CGST/SGST-vs-IGST toggles across states produce wrong-tax invoices you later have to reverse.
Wrong-tax invoices to reverseAccountune fix Multi-GSTIN from one login, auto-IGST
Bill an out-of-state buyer and the tax auto-switches to IGST — it reads the state itself. Multiple GSTINs run from one login.
Multi-state billing, no tax errors
Import to first bulk invoice — in minutes
How Accountune works for a wholesale business — from day one
Most wholesalers create their first live bulk invoice within 15 minutes of signing up. No desktop install, no dongle.
- Step 01Day 1, ~30 min
Import your buyers & catalogue
Bulk-upload retailers, distributors and 500+ SKUs from Excel. Save GSTIN, credit limit and price tier against each party.
- Step 02~15 min
Set your price lists
Create dealer / sub-distributor / retailer rates once and assign each buyer a tier. The right rate now loads itself on every invoice.
- Step 03minutes / bill
Raise a bulk invoice in minutes
Pick the buyer → correct prices auto-apply → add 100 lines from a saved template or Excel → for dispatches above ₹50,000 generate the e-way bill on the same screen → save.
- Step 04ongoing
Track dues and file GST without manual work
Watch the outstanding dashboard; auto-reminders chase overdue buyers on WhatsApp. At month end, GSTR-1 and GSTR-3B data is ready from your invoices — share read-only access with your CA.
Per-buyer pricing, auto e-way bills and an ageing-dues view run from one login — across units, godowns and GSTINs.
What you get
Everything a distributor needs, in one place
From bulk billing to e-way bills to GST returns — one connected system. Per-buyer pricing, credit and stock all run underneath every invoice.
Fast counter billing
Invoice in under 10 seconds
Search by product name or barcode scan. GST, HSN, price auto-filled. Print or WhatsApp in one tap.
Automatic inventory update
Stock accurate without extra entry
Every sale deducts from stock; every purchase adds back. Live count at any moment.
Udhaar & customer credit tracking
Not one rupee missed or disputed
Per-customer digital account with timestamped history. One-tap WhatsApp reminders.
GST invoicing + GSTR reports
Zero manual tax calculation
CGST, SGST and IGST correct on every invoice. GSTR-1 and GSTR-3B ready at month end.
Low stock alerts
Reorder before the shelf goes empty
Custom minimum per product; alert via app, email or SMS.
Barcode scanning
Packaged goods billed in 3 seconds
USB, Bluetooth or phone camera; auto-fills name, price, GST, HSN.
WhatsApp bill sharing
Professional bills, no printing cost
PDF invoice to the customer's WhatsApp in one tap.
Supplier & purchase records
Never overpay a supplier again
Every purchase logged; supplier-wise outstanding always visible.
Daily business reports
Full business picture in 2 minutes
Sales, top products, slow movers, daily profit, pending dues — one dashboard.
Staff access control
Counter staff see billing only
Role-based logins; profit and purchase data stay owner-only. Full activity log.
Customer credit limits
Cash flow protected without awkwardness
Set a max credit per customer; alert fires before the bill is created.
Cloud backup
Data safe even if every device is lost
Automatic daily backup with 256-bit encryption; log in from any device.
The short version
The two-minute version of why teams switch
Accountune vs Tally, Zoho Books and Vyapar across six core capabilities — for a distribution business (verified May 2026).
| Capability | Accountune | Tally | Zoho Books | Vyapar |
|---|---|---|---|---|
| E-invoicing built-in | Growth+ | add-on tier | Standard+ | higher plans |
| Mobile bulk billing | full | view-only | ||
| Multi-user roles | Pro 5 | Gold tier | per-org extra | limited |
| Live cloud sync | built-in | paid add-on | sync only | |
| WhatsApp + UPI in bill | native | limited | third-party | limited |
| Free migration support | via dealer | self | self |
Our take
Accountune is the only one of these that ships e-invoicing, mobile billing and WhatsApp + UPI as defaults, not add-ons — exactly what a distributor bills on every day.
Rated 4.9/5 by 12,000+ Indian businesses.
Year-1 cost · realistic plan · May 2026
- Accountune₹1,849
- Vyapar₹3,420
- Zoho Books₹8,988
- Tally Prime₹26,550 + ₹4,500/yr
Is this right for you?
Which wholesale businesses benefit most from Accountune
An honest read on where Accountune fits best — for distribution businesses that bill many buyers, on credit, across states.
Distributors & C&F agents
Best fit
Same goods to dealers, sub-distributors and retailers at different rates, on credit.
FMCG & grocery wholesalers
high line-count orders
Repeat buyers and thin margins where rate leakage hurts most.
Multi-state suppliers
IGST + e-way bills
Buyers across state lines who need IGST handled and e-way bills generated automatically.
Credit-heavy traders
30/60/90-day terms
Most sales on credit; need per-party limits and one ageing dues view.
Bulk-order businesses
100+ lines per invoice
Saved templates and Excel import turn 30 minutes into minutes.
Wholesalers moving off Tally/Excel
cloud + mobile
Want cloud, mobile and WhatsApp without a desktop install or a dongle.
Recognise your business? You're exactly who Accountune is built for.
Start freeAccountune Onboarding & Compliance Team
First-party observation across wholesale & distribution onboardings
Based on
- 12,000+ business onboardings
- India · 2017–2026
Published 2026
For a distributor, the first win is almost never billing speed — it's visibility. The day an owner can see every buyer's outstanding balance and its age on one screen, the whole cash-flow conversation changes. The money was always there. It was just invisible.
Buyer's guide · 2026
How to choose wholesale billing software in India — the complete checklist
Score every shortlisted tool against these seven checks before paying. For a distribution business, each one separates real wholesale software from a retail-grade biller.
- Tiered pricing
Per-customer / multi-tier pricing?
Confirm the software remembers a different rate per buyer and applies it automatically — not one global price with manual overrides.
Accountune
Accountune tags each buyer to a tier; the right rate loads itself.
- Credit & dues
Credit limit + outstanding-dues tracking?
Look for a limit per party and one ageing view of all dues. Storing invoices isn't enough; it must tell you who's overdue.
Accountune
Accountune: per-party limits plus a live ageing dues dashboard.
- e-Way & IRN
Auto e-way bill + e-invoice (IRN)?
With the ₹50,000 e-way bill rule and the ₹5 crore e-invoice mandate, generation must happen inside the invoice. Many tools gate it behind their top tier.
Accountune
Accountune generates both from inside the invoice (Growth/Pro).
- UOM
Multi-unit (UOM) conversion?
If you sell in cartons but stock in pieces, it must convert automatically (1 carton = 24 pieces) and deduct stock correctly.
Accountune
Accountune converts UOM and deducts the right piece count.
- Multi-GSTIN
Multi-GSTIN & inter-state IGST?
If you operate in more than one state, confirm multiple GSTINs run from one login and IGST switches automatically by buyer state.
Accountune
Accountune: multi-GSTIN from one login, IGST auto by state.
- Bulk speed
Speed at 100+ line items?
Test a real bulk order. Excel import and saved templates are the difference between minutes and half an hour per invoice.
Accountune
Accountune: Excel import + saved templates for bulk orders.
- Cloud & cost
Cloud, mobile & CA access vs total cost?
Built-in cloud, a real mobile app, read-only CA login and hourly backup should not be paid add-ons. Compare the realistic annual cost, not the headline.
Accountune
Accountune bundles all of these — ₹799–₹4,490/year, no add-ons.
Compiled from CBIC GST guidance and feedback from 12,000+ Indian businesses · Accountune Research.
Verified customer reviews
What business owners say about Accountune
4.9
4.9/5 rating · Trusted by 12,000+ Indian businesses
12,000+ Indian businesses trust Accountune · 4.9/5 rating. Quoted reviews are from real, verified customers and reproduced verbatim. Amit Gupta and Sandeep Agarwal are shown as high-SKU, B2B-adjacent examples, not as wholesalers.
GST invoicing 2× faster
“Cutting GST invoices for bulk orders used to eat up so much of my time. Now they generate instantly and every tax calculation comes out right — no double-checking needed.”
Rakesh MalhotraWholesale Distributor · LudhianaVerifiedPurchase and sales records always ready
“We push through hundreds of wholesale transactions a month, and it's so much easier to stay on top of now. GST reports, invoices, ledgers — they're all there the moment I need them.”
Farhan SheikhFMCG Wholesaler · NagpurVerifiedMonth-end compliance made simple
“All my GST data stays sorted right through the month, so I'm not scrambling at the end. Filing prep that used to drag on for days now wraps up in a few hours.”
Neha ChawlaWholesale Trading Company · KanpurVerifiedGST aur wholesale billing dono easy ho gaye
“Pehle bulk orders ki billing aur GST calculations sab haath se karne padte the — ghanton lag jaate the. Ab sab apne aap ho jaata hai aur report bhi turant saamne aa jaati hai.”
Manoj JainWholesale Store · JaipurVerifiedStock management 3× faster
“1200 items ka stock manually track karna mushkil tha. Accountune ne sab easy kar diya. Reorder alerts bhi milte hain.”
Amit GuptaHardware Store · NagpurVerifiedCut billing time 60% with automation
“Billing and stock management is now 2x faster. I highly recommend Accountune to business owners!”
Sandeep AgarwalGarments · DelhiVerified
Pricing
Everything a distributor needs — from ₹799/year
Every plan includes the day book, cash book, GST entries and reports. Growth adds e-invoicing, GSTR-2B reconciliation, bank reconciliation and CA remote access; Pro adds multi-location and unlimited users.
Free
For Getting Started
₹0/yr
+ taxes
- Upto 100 Invoices
- 10 E-Way Bills
- Expenses, Receipts & Payments
- All Financial Reports
- Activity Logs
- Only 1 User
Mobile Light
Perfect for Mobile only Users
₹799/yr
+ taxes · ≈ ₹67/month
- Upto 2 Users (Admin + 1 User)
- Upto 2000 Invoices
- Bar Code, Categories & Secondary Unit in Item
- No Accountune Branding
- GST Reports
Starter
Perfect for Getting Started
₹1,849/yr
+ taxes · ≈ ₹154/month
- Everything in Free +
- Upto 2 Users (Admin + 1 User)
- Upto 2000 Invoices
- Bar Code, Categories & Secondary Unit in Item
- No Accountune Branding
- GST Reports
Growth
Perfect for Growing Businesses
₹4,499/yr
+ taxes · ≈ ₹375/month
- Everything in Starter +
- Upto 5 Users (Admin + 4 Users)
- Upto 10,000 Invoices
- Audit Trail
- TDS Reports
- Priority Support
Three yearly plans — Lite ₹799, Growth ₹1,849, Pro ₹4,490. Bulk billing, per-buyer price lists, credit limits and GSTR-1/3B data are in every plan; e-invoicing and e-way bills on Growth and Pro · Free trial, no card · Free migration from Tally, Vyapar, Marg, BUSY & Zoho.
FAQ
The wholesale handbook
Type a keyword or pick a category — pricing tiers, credit, e-way bill, IGST. Everything a distributor asks before switching is one keystroke away.
16 answersUpdated Q2 2026
- Basics
What is GST billing software for wholesalers and how does it work?
A cloud tool that creates bulk GST invoices, applies per-buyer price tiers, tracks credit and outstanding dues, handles inter-state IGST and e-way bills, and prepares GST reports — built for distributors who sell to many dealers and retailers, not walk-in customers.
- Basics
Is Accountune built specifically for wholesale businesses?
Yes. Bulk billing, multiple price lists, per-customer credit limits, multi-unit conversion, multi-GSTIN and real-time stock are all built in — the exact things a distribution business needs daily.
- Basics
Do I need accounting knowledge to use it?
No. If you can use WhatsApp, you can use Accountune. Most wholesale owners create their first invoice within 15 minutes of signing up — no training needed.
- Basics
Is it for small wholesalers or only big ones?
Both. Lite (₹799/year) suits small wholesale shops moving off Excel; Pro (₹4,490/year) handles larger, multi-branch operations. You pick what fits.
- Buyers & Credit
Can I set different prices for different wholesale buyers?
Yes. Create dealer, distributor and retailer price lists, assign each buyer a tier, and the correct rate applies automatically when you raise the invoice — no manual calculation.
- Buyers & Credit
Can I add all my retailers and distributors?
Unlimited parties. Store name, mobile, email, GSTIN, billing/shipping address, credit limit and payment terms. Full purchase and sales history saves automatically against each party.
- Buyers & Credit
Can I set credit limits per customer?
Yes. Set an individual limit per buyer. If a dealer would cross it, Accountune warns you before you create the next order — protecting you from over-exposure.
- Buyers & Credit
How do I track who owes me money?
The outstanding-dues dashboard shows exactly who owes how much and for how long. Automatic WhatsApp/SMS reminders go to overdue buyers — no manual calling.
- Buyers & Credit
How do I track partial payments?
Record ₹40,000 against a ₹1,00,000 invoice and the system shows ₹60,000 pending. Every installment is logged, reminders chase the balance, and full history is kept.
- GST & e-Way Bill
Can I bill customers from other states (IGST)?
Yes. Billing an out-of-state buyer switches the tax from CGST+SGST to IGST automatically by reading the buyer's state. No manual tax settings.
- GST & e-Way Bill
Can I generate e-way bills from Accountune?
Yes. For dispatches above ₹50,000, e-way bills are mandatory; Accountune integrates with the government portal so you generate them from inside the invoice. Available on Growth and Pro.
- GST & e-Way Bill
Does it support e-invoicing (IRN)?
Yes, on Growth and Pro. E-invoicing has been mandatory since 1 August 2023 for businesses whose aggregate turnover crossed ₹5 crore in any year from FY 2017-18. Accountune generates the IRN so your buyers can claim Input Tax Credit without issues.
- GST & e-Way Bill
Did GST rates change recently — does the software handle it?
Yes. The GST Council reset rates from 22 September 2025 (the 12% and 28% slabs were abolished; most 12% items moved to 5%). Update a rate once in the item master and every future invoice uses it automatically.
- Stock & Units
Can I manage different pack sizes and units?
Yes. Use pieces, dozens, cartons, kg, litres or metres — with conversions like 1 carton = 24 pieces. Sell 2 cartons and stock reduces by 48 automatically.
- Stock & Units
Can I track stock across multiple godowns?
Yes. Track stock location-wise, transfer between godowns, and see total plus location-wise stock at a glance. (Multi-location on Pro.)
- Pricing & Switching
Can I move my data from Tally or Vyapar?
Yes. Free migration help, typically within 24–48 hours, with a no-data-loss approach. You can run both in parallel during the switch.
Guides from our blog
Practical reads on GST, billing and running a business in India — written for shop owners, not accountants.
Mobile Accessories HSN Code & GST Rate 2026: Chargers, Earphones, Covers (18%)
Mobile accessories HSN codes 2026: charger 8504, earphones 8518, cable 8544, cover 3926, glass 7007 — almost all 18% GST. Why billing under 8517 is a mistake, explained.
Priya Sharma10 min readJewellery HSN Code & GST Rate 2026: Gold 3%, Making Charges 5% (HSN 7113)
Jewellery HSN code 7113: gold, silver & diamond are 3% GST, making charges 5%. Old gold exchange, imitation 18% & the two-line invoice rule for jewellers, explained.
Priya Sharma11 min readCement HSN Code & GST Rate 2026: 2523, 18% — Full Construction Materials List
Cement HSN code 2523 is 18% GST in 2026 (down from 28%). Full construction materials list — bricks, sand, steel, RMC, tiles — with HSN codes and rates for dealers.
Priya Sharma10 min read
Solutions tuned to your industry
Each industry comes with its own preset items, taxes and templates — so day-one feels like day-thirty.
Electronics Store
Trust on every device sold
- Track serial numbers
- Manage warranty details
- Models & variants-wise stock
Retail Shops
Counter-speed billing
- Touch-friendly billing for counters
- Barcode scan for instant lookup
- Cashier roles with cost-price hide
Wholesalers
Move volume, control credit
- Bulk pricing & quantity discounts
- Route plans and credit limits
- Party-wise outstanding ledger
Medical Stores
Stay compliant, cut wastage
- Batch and expiry tracking
- HSN auto-fill from molecule
- FEFO sales suggestions
Hardware Stores
Bill rods, sheets and packets right
- Multi-unit pricing (kg, ft, packs)
- Vehicle-fitted GST e-way bills
- Mixed-rate billing on one invoice
Kirana Stores
Everyday neighbourhood billing
- Loose items by weight
- Daily credit ledger per customer
- Mobile billing for fast counters
Garment Store
Size, colour, season — never out of stock
- Size × colour matrix stock
- Seasonal collection cycles
- Variant-level reorder alerts
Footwear Store
Every pair, every size, tracked
- Pair-based inventory
- Size-run management
- Brand-wise margin reports
Small Manufacturers
From raw inputs to finished value
- Raw material tracking
- Bill of materials (BoM)
- Finished-goods costing
Ready to switch?
Redefine business accounting
Join thousands of Indian small businesses running their accounts, billing and inventory on Accountune.